NB_300_22_56 - NB 300-22-56 LTP - Fiscal Year (FY) 2023 Conservation Stewardship Program (CSP) Annual Payments
NB 300-22-56 LTP - Fiscal Year (FY) 2023 Conservation Stewardship Program (CSP) Annual Payments
National Bulletin: 300-22-56  
Date: September 8, 2022 
Subject: LTP - Fiscal Year (FY) 2023 Conservation Stewardship Program (CSP) Annual Payments


Action Required By:   October 28, 2022
November 30, 2022
December 16, 2022
February 24, 2023
  
 
Purpose.   To provide State Conservationist (STCs) and Caribbean and Pacific Islands Area Directors with guidance to complete FY 2023 CSP annul payments. 
 
Expiration Date.   September 30, 2023 
 
Background.   CSP regulation 7 CFR section 1470.24(e) states, “NRCS will make payments as soon as practicable after October 1 of each fiscal year for activities carried out in the previous fiscal year. For newly enrolled contracts, NRCS will make payments as soon as practicable after October 1 following the fiscal year of enrollment.” 
 
Explanation.  

STCs and Directors must follow the guidance in this national bulletin, along with policy contained in Title 440, Conservation Program Manual, Part 530, "Working Lands Conservation Programs Manual", Subpart Q, Section 530.306, to complete FY 2023 CSP annual payments.

To prepare for FY 2023 CSP annual payments, States should begin the following as soon as possible:

·     Conduct annual contract reviews.

·     Notify participants of their option to receive payment in calendar year (CY) 2022 or CY 2023 and document their request in the case file. Use attachment A, “CSP Annual Payment Template Letter,” to notify the participant of the required documentation needed to approve their payment.

·     Confirm participant payment eligibility. This will include the verification of CCC-902 and adjusted gross income determinations, checking for rejected vendor records, and confirming control of land. Consult with the participant or the Farm Service Agency, as applicable.

·     Review implementation requirements for completed conservation activities (existing and additional) and enter applied amounts in Conservation Desktop (CD).

·     Complete required contract modifications. For the year-end schedule of ProTracts suspension of activities, refer to NB 440-22-24, “Temporary Suspension of Application and Contract Management Activities in ProTracts for Fiscal Year (FY) 2022.”

To process FY 2023 annual payments:

·     Before certifying any activities in ProTracts, field staff must:

o    Review each contract to ensure that the participant has completed all activities as planned.

o    Verify that the activities were completed, required documentation is available, and applied amounts entered in CD on the fields indicated.

o    If the activities were not completed on the fields planned, or if the extent completed is zero on any planned field, a contract modification must be completed to remove the planned amount from the field, or the items will not be able to be certified in ProTracts.

·     Complete required modifications, which were not completed before the end of FY 2022, as soon as possible so NRCS can process participant payments in the CY requested. ProTracts will not allow users to initiate modifications on CSP contracts when activities are certified but not yet paid.

·     Conduct quality assurance to ensure that payments are completed according to policy (440-CPM-530-F) to avoid making improper payments and complete the “CSP Preobligation Checklist” (440-CPM-530-Q-530.320A).

·     Submit ProTracts support requests for any identified issues following current support submission guidance by October 28, 2022.

·     Certify the remaining contract item numbers) completed in FY 2022 in ProTracts by November 30, 2022.

·     Notify national headquarters in a timely manner about any contract issues preventing payments. Issues may include, but are not limited to, unresolved support tickets and pending modifications.

·     Approve payment requests in CY 2022 by December 16, 2022. Approve payment requests in CY 2023 by February 24, 2023.

 
Contact.  

Direct questions regarding this national bulletin to the Financial Assistance Programs Division SharePoint site at Program Questions.

 
 

 /s/

  KAREN WOODRICH 
  Acting Deputy Chief for Programs 

 
 
 Attachment A – CSP Annual Payment Template Letter    
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