NB_270_22_1 - NB 270-22-1 IRM – Fiscal Year (FY) 2022 State Information Technology (IT) Investment Request Data Call
NB 270-22-1 IRM – Fiscal Year (FY) 2022 State Information Technology (IT) Investment Request Data Call
National Bulletin: 270-22-1    Date: December 28, 2021  
Subject: IRM – Fiscal Year (FY) 2022 State Information Technology (IT) Investment Request Data Call  

Action Requested By:   COB January 31, 2022   
Purpose.   To request FY 2022 workstation IT investment data     
Expiration Date.   September 30, 2022   
Background.   In order to comply with the Federal Information Technology Acquisition Reform Act of 2014, manage the agency IT cap, and adhere to the acquisition approval request (AAR) limits, NRCS Management and Strategy (M&S) Deputy Area Strategic Support Services Division will be partnering with the Farm Production and Conservation (FPAC) Business Center Information Solutions Division (ISD) to request and track IT investment requests each FY.
The intent is to have one AAR in place for NRCS for FY 2022, eliminating the need for States to submit separate AARs for requirements exceeding $25,000. NRCS has an IT spend budget and corresponding AAR limits for workstation, non-workstation, and type 1 purchases. Collecting IT spend estimates and assembling a plan enables effective and transparent planning, programming, budgeting, and execution for IT resources across the agency. The IT spend plan provides appropriate visibility and involvement of the FPAC Assistant Chief Information Officer and NRCS leadership in the management and oversight of IT resources to support the successful implementation of cybersecurity policies that may prevent interruption or exploitation of program services.
According to attachment A, all computer orders will be routed through the Enterprise Depot for imaging and distribution. Please see https://usdagcc.sharepoint.com/sites/OCIO-Depot for more information regarding the Enterprise Depot.

Explanation.   In FY 2022, the FPAC Business Center ISD will collect IT Procurement data for type 1 purchases, non-workstation IT equipment, and computer workstation refresh through Microsoft Teams. FPAC Business Center ISD will place the workstation refresh orders when standard configurations are selected. Moving toward standard configurations will help streamline the inventory management process, save deployment times, and reduce cost. All other equipment and type 1 purchases must be made through regular procurement processes.

Similar to FY 2021, FPAC Business Center ISD has provided a baseline estimate for refreshing workstations in FY 2022 and placed it in the Microsoft Teams channels that were established by region in FY 2021. The points of contact (POC) from the FY 2021 data call (the M&S assistant State conservationists and National Headquarters (NHQ) chiefs of staff) remain in place. POCs will coordinate the input of the workstation refresh and other IT procurement data points in the Microsoft Teams channel spreadsheet.

As described in the FY 2022 State Initial Advisory Full Year Allocations memo, a national-level budget has been established this FY to support the replacement of employee workstations. The funds will be held at the national level, but each allowance holder has a fund code created specific to their area. After the data has been populated in Microsoft Teams, NHQ will create reasonable spend caps from the entries and generate reports of actual spending throughout the remainder of the FY using these codes.

Once the spreadsheet can be viewed in the Microsoft Teams channel, the POC will follow the instructions in attachment B to populate workstation refresh, IT equipment, and type 1 purchases data points. For workstation refresh, choose configurations for each machine eligible for replacement and make any other needed notations. Keep the following considerations in mind:

• All allowance holders should be working toward a 4-year replacement plan to have consistent spending averages each year.

• Replacing desktops with laptops will accommodate teleworking.

• High-performance machines should be limited to Geographic Information System specialists and engineers only and no individual should have more than one high-performance machine. The option to remote into a high-performance machine from a standard machine should be utilized to avoid assigning two high performance machines to an individual.

• The “NRCS” tab helps to ensure we are only replacing machines for active employees and that active employees do not inadvertently have more than one machine assigned.

• The “Changes and New Hires” tab has a space to add machines needed but not currently in the “NRCS” tab.

The majority of NRCS employees should be able to perform their job functions with the standard machine configuration options. The standard configurations were developed by a joint NRCS and FPAC Business Center ISD team and are in the “Configurations” tab of the spreadsheet. Any workstation orders that are not standard configuration must be ordered through regular procurement processes and the sum dollar amount noted in the “Results” tab of the Microsoft Teams spreadsheet for tracking purposes.          

Contact.   Please contact Rebecca.Salazar@usda.gov for questions regarding this data call or for changes in POCs in your area. For questions specific to workstation refresh, please post your questions directly in your Teams channel with an @ symbol in front of the name to tag the person you intend to ask (i.e., @rebecca.salazar for NRCS questions, @michele.hess for ISD questions, etc.). Teams channels are monitored for activity. The deadline for data submission is COB January 31, 2022.     


ACTING Deputy Chief for Management and Strategy

Regional Conservationist, Northeast                                     
Regional Conservationist, Southeast

Regional Conservationist, West                                              

ACTING Regional Conservationist, Central

Assistant Chief Information Officer
FPAC Business Center Information Solutions Division




Attachment A - Mission Area Associate Chief Information Officer (ACIO) Memo, dated October 4, 2021 

Attachment B - NRCS FY 2022 Refresh Instructions

Attachment C – IT Definitions     

[NB_270_22_1 - ]