|
Explanation. In FY 2022, the FPAC Business Center ISD will collect IT Procurement data for type 1 purchases, non-workstation IT equipment, and computer workstation refresh through Microsoft Teams. FPAC Business Center ISD will place the workstation refresh orders when standard configurations are selected. Moving toward standard configurations will help streamline the inventory management process, save deployment times, and reduce cost. All other equipment and type 1 purchases must be made through regular procurement processes.
Similar to FY 2021, FPAC Business Center ISD has provided a baseline estimate for refreshing workstations in FY 2022 and placed it in the Microsoft Teams channels that were established by region in FY 2021. The points of contact (POC) from the FY 2021 data call (the M&S assistant State conservationists and National Headquarters (NHQ) chiefs of staff) remain in place. POCs will coordinate the input of the workstation refresh and other IT procurement data points in the Microsoft Teams channel spreadsheet.
As described in the FY 2022 State Initial Advisory Full Year Allocations memo, a national-level budget has been established this FY to support the replacement of employee workstations. The funds will be held at the national level, but each allowance holder has a fund code created specific to their area. After the data has been populated in Microsoft Teams, NHQ will create reasonable spend caps from the entries and generate reports of actual spending throughout the remainder of the FY using these codes.
Instructions:
Once the spreadsheet can be viewed in the Microsoft Teams channel, the POC will follow the instructions in attachment B to populate workstation refresh, IT equipment, and type 1 purchases data points. For workstation refresh, choose configurations for each machine eligible for replacement and make any other needed notations. Keep the following considerations in mind:
• All allowance holders should be working toward a 4-year replacement plan to have consistent spending averages each year.
• Replacing desktops with laptops will accommodate teleworking.
• High-performance machines should be limited to Geographic Information System specialists and engineers only and no individual should have more than one high-performance machine. The option to remote into a high-performance machine from a standard machine should be utilized to avoid assigning two high performance machines to an individual.
• The “NRCS” tab helps to ensure we are only replacing machines for active employees and that active employees do not inadvertently have more than one machine assigned.
• The “Changes and New Hires” tab has a space to add machines needed but not currently in the “NRCS” tab.
The majority of NRCS employees should be able to perform their job functions with the standard machine configuration options. The standard configurations were developed by a joint NRCS and FPAC Business Center ISD team and are in the “Configurations” tab of the spreadsheet. Any workstation orders that are not standard configuration must be ordered through regular procurement processes and the sum dollar amount noted in the “Results” tab of the Microsoft Teams spreadsheet for tracking purposes.
|