NB_440_22_6 - NB 440-22-6 PGM - Fiscal Year (FY) 2022 Easement and 30-year Contract Monitoring
NB 440-22-6 PGM - Fiscal Year (FY) 2022 Easement and 30-year Contract Monitoring
National Bulletin: 440-22-6    Date: December 15, 2021  
Subject: PGM - Fiscal Year (FY) 2022 Easement and 30-year Contract Monitoring


Action Required By:   September 30, 2022   
 
Purpose.   To provide State conservationists guidance for scheduling and documenting FY 2022 annual easement and 30-year contract monitoring as required by Title 440, Conservation Programs Manual, Part 527, Subpart P, “Monitoring” (440-CPM-527-P).   
 
Expiration Date.   September 30, 2022   
 
Background.   NRCS holds title to or enforcement rights on more than 23,000 easements that protect over 5 million acres nationwide. Monitoring easements and 30-year contracts is required annually to ensure that the terms and conditions established in the easement deeds and 30-year contracts are adhered to and comply with financial accountability reporting requirements. Monitoring policy for all stewardship land and non-stewardship land easements and 30-year contracts is published in 440-CPM-527-P.

Easement and 30-year contract condition determination and reporting are required annually. Condition is determined automatically in the National Easement Staging Tool (NEST) based on the responses from the “Annual Monitoring Worksheet” that are entered and saved in NEST. 
       
 
Explanation.   To facilitate the completion of annual easement and 30-year contract monitoring and condition determination, it is recommended that States complete at least 30 percent of their monitoring and enter the subsequent data into NEST by March 31, 2022, and complete at least 60 percent of their monitoring and enter the subsequent data into NEST by June 30, 2022. By the published NEST shutdown date, estimated to be September 26, 2022, States are required to have completed 100 percent of required monitoring and enter the subsequent data into NEST. State Conservationists’ completion of required annual monitoring and NEST data entry prior to the NEST annual shutdown will be evaluated by Regional Conservationists as part of performance management.

For easement programs managed in NEST, documentation of the completed “Annual Monitoring Worksheet” must be filled out and uploaded as an electronic copy under the “Events” document tab or the “Documents” page. A hard copy of the “Annual Monitoring Worksheet” may also be filed in the official administrative six-part case file maintained in the State office.

Until further notice, in lieu of available monitoring functionality for easement programs managed in ProTracts or Conservation Desktop, States will upload all monitoring-related documentation for closed ACEP-ALE or RCPP easements into Program Activities Management Solution (PAMS). To upload the required monitoring-related documentation for closed ACEP-ALE or RCPP easements into PAMS, States must create a new General Request ticket in PAMS with the Request Type of “Easement Monitoring” and the Request Sub-Type of “FY 2022 Monitoring Report/Annual Monitoring Worksheet.” States must then complete all applicable fields and upload all applicable documentation to the created ticket. Once completed, States must “Submit” the ticket. If the ticket is not completed and submitted, the monitoring will not be considered complete. A hard copy of the “Annual Monitoring Worksheet” may also be filed in the official administrative six-part case file maintained in the State office.

States are required to follow the monitoring schedule for both stewardship and non-stewardship land easements and 30-year contracts as outlined in 440-CPM-527-P, “Stewardship Lands Monitoring Schedule.” All monitoring information should be entered into the appropriate system of record in the same fiscal year that the monitoring is performed. If it is not completed in the system of record within the same fiscal year, it will not be counted in the fiscal year data. 
 
Contact.   Questions regarding this bulletin may be directed to Greg Pipkin, Land Stewardship Specialist, at greg.pipkin@usda.gov and the Easement Policy Branch at EasementSupport@usda.gov.     
 
 


 /s/

JIMMY BRAMBLETT
Deputy Chief for Programs

 
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