NB_130_22_1 - NB 130-22-1 AGN – Update and Maintenance of the USDA Office Information Profile (OIP) Database and Service Center Administrative Area (SCA) Geographic Information System (GIS) Layer and Database
NB 130-22-1 AGN – Update and Maintenance of the USDA Office Information Profile (OIP) Database and Service Center Administrative Area (SCA) Geographic Information System (GIS) Layer and Database
National Bulletin: 130-22-1 Date: November 12, 2021 
Subject: AGN – Update and Maintenance of the USDA Office Information Profile (OIP) Database and Service Center Administrative Area (SCA) Geographic Information System (GIS) Layer and Database


Action Required By:   December 10, 2021   
 
Purpose.   To provide guidance on updating and maintaining the USDA OIP and SCA GIS layer and database to properly represent the location and administrative and organizational structure of the agency.  
 
Expiration Date.   December 10, 2021  
 
Background.   The OIP is a key database for the Farm Production and Conservation (FPAC) mission area and its agencies. The information must be accurate and current for NRCS to improve customer service, respond promptly and accurately to departmental and congressional inquiries, and provide accurate information for internal management and workload analyses.

 

The SCA GIS layer is the geospatial layer that represents the official service area boundaries for an NRCS office, and respective layers are aggregated to establish the States’ area and team designations. The SCA GIS layer and database provide key information that links staff and workload to an NRCS office for reporting progress and analyzing efficiency and performance. NRCS uses the SCA GIS layer in conjunction with the National Planning and Agreements Database, Performance Results System, Integrated Data for Enterprise Analysis, and other agency workload management systems.

 

Together, the OIP database and SCA GIS layer and database represent two of the many agency enterprise data systems that are used by Conservation Client Gateway and Optimally Productive Office to connect employees and outputs produced at each office and inform FPAC office location analyses. The information in these datasets must be accurately maintained to ensure that all office data in the SCA matches the corresponding data in the OIP database. Any new site or office names must be consistently named in accordance with OIP guidance documents found on the OIP website (also included as attachments D and E).        

 
Explanation.   Each State Conservationist and Directors of the Caribbean and Pacific Islands Areas must review and certify the accuracy and completeness of the OIP and complete all necessary revisions to the State’s SCA GIS layer and attributes by October 30, 2021. Once updated, the information in the OIP database and State’s SCA GIS layer must be kept current. OIP information must be entered by the State or Center NRCS OIP Coordinator (see Attachment A – Update and Maintenance of the OIP). Please ensure that any “Home Office” data still represents an employee’s duty station. Once the OIP is reviewed and determined to be accurate, the State OIP coordinator should notify Lane Johnson at lane.johnson@usda.gov

The SCA GIS layer information must only be edited by the State’s designated GIS specialist (see Attachment B – Update and Maintenance of the SCA GIS Layer and Data Attributes). Note that the process of updating the SCA GIS layer has changed from prior years. After the SCA GIS layer is reviewed and determined to be accurate, the designated GIS specialist must notify Jeremy Scherer at jeremy.scherer@usda.gov. Notification of no change is required. 
 
Contact.   Questions about this notice should be directed to Lane Johnson, Workload Analytics Team, Policy and Program Analysis Division, at 817-807-5333 or lane.johnson@usda.gov; Jamey Wood, Workload Analytics Team, Policy and Program Analysis Division, at 817-509-3504 or james.wood@usda.gov; or Jeremy Scherer, Cartographer, Geospatial Enterprise Operations (GEO) Branch, at 817-509-3368 or jeremy.scherer@usda.gov.   
 
 


 /s/

DORIS WASHINGTON
Acting Deputy Chief for Management and Strategy




ASTOR BOOZER
Regional Conservationist, West





TERRELL ERICKSON
Regional Conservationist, Northeast





NOLLER HERBERT
Acting Regional Conservationist, Central




JAMES E. TILLMAN SR.
Regional Conservationist, Southeast

 

Attachment A – Update and Maintenance of OIP_Sept2021

Attachment B – Update of SCA and Attributes

Attachment C – SCA Instructions – rev Aug 2021

Attachment D – State OIP Data Steward Reference Guide

Attachment E – State OIP Data Steward maintenance Guide

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