NB_300_22_1 - NB 300-22-1 LTP –Fiscal Year (FY) 2022 Conservation Stewardship Program (CSP) Annual Payments
NB 300-22-1 LTP –Fiscal Year (FY) 2022 Conservation Stewardship Program (CSP) Annual Payments
National Bulletin: 300-22-1 Date: October 1, 2021  
Subject: LTP –Fiscal Year (FY) 2022 Conservation Stewardship Program (CSP) Annual Payments


  
 
Purpose.   To provide State Conservationists (STCs) and Caribbean and Pacific Islands Area Directors with guidance to complete FY 2022 CSP annual payments.    
 
Expiration Date.   September 30, 2022
 
Background.   Per the CSP regulation at 7 CFR section 1470.24(e), “NRCS will make payments as soon as practicable after October 1 of each fiscal year for activities carried out in the previous fiscal year. For newly enrolled contracts, NRCS will make payments as soon as practicable after October 1 following the fiscal year of enrollment.”     
 
Explanation.   STCs and Directors must follow the guidance in this national bulletin, along with policy contained in Title 440, Conservation Program Manual, Part 530, Working Lands Conservation Programs Manual, to complete FY 2022 CSP annual payments.

To prepare for FY 2022 CSP annual payments, States should begin the following as soon as possible:
• Conduct annual contract reviews.
• Notify participants of their option to receive payment in calendar year (CY) 2021 or CY 2022 and document their request in the case file. Use attachment A, “CSP Annual Payment Template Letter,” for this purpose and to notify the participant of other required documentation needed in order to approve their payment.
• Confirm participant payment eligibility. This may include verification of CCC-902 determination requirements and checking for rejected vendor records. Consult with the participant or the Farm Service Agency as applicable.
• Review implementation requirements for completed conservation activities (existing and additional) and enter applied amounts in Conservation Desktop.
• Certify completed contract item numbers in ProTracts.
• Complete required contract modifications.

To process FY 2022 annual payments:
• Conduct quality assurance to ensure that payments are completed according to policy in order to avoid making improper payments.
• Submit any identified support tickets following current support submission guidance by
October 30, 2021.
• Complete required modifications, which were not completed before the end of FY 2021, as soon as possible so that NRCS can make every effort to process participant payments in the CY requested. ProTracts will not allow users to initiate modifications on CSP contracts when activities are certified but not yet paid. Before certifying any activities in ProTracts, field staff must review each contract to ensure that the participant has completed all activities as planned and must verify that the participant completed the activities on the fields indicated. If the participant did not complete the activities on the fields planned, or if the extent completed is zero, the field staff must complete a modification to remove the planned amount from the field, or they will be unable to certify the item in ProTracts.
• Certify remaining CINs completed in FY 2021 in ProTracts by November 30, 2021.
• Notify national headquarters in a timely manner about any contract issues preventing payments. Issues may include, but are not limited to, unresolved support tickets, pending modifications, erroneous payment limitation reduction, and adjusted gross income eligibility determinations.
• Approve payments requested in CY 2021 by December 15, 2021. Approve payments requested in CY 2022 by February 26, 2022.

               

Note: When the State is unable to adhere to the dates identified in this national bulletin due to unforeseen issues, States do not need to submit a policy waiver request to extend the deadline. Please continue with process.   
 
Contact.   Direct questions regarding this national bulletin to the FAPD SharePoint site - Program Questions.  
 
 

 /s/

JIMMY BRAMBLETT
Deputy Chief for Programs         
 
Attachment A - CSP Annual Payment Template Letter
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