NB_190_21_25 - NB 190-21-25 ECS – Highly Erodible Land Conservation and Wetland Conservation Determination Tracking Tool
NB 190-21-25 ECS – Highly Erodible Land Conservation and Wetland Conservation Determination Tracking Tool
National Bulletin: 190-21-25 Date: September 23, 2021  
Subject: ECS – Highly Erodible Land Conservation and Wetland Conservation Determination Tracking Tool   


Action Required By:   September 30, 2022   
 
Purpose.   To notify States of the Conservation Desktop (CD) Highly Erodible Land Conservation and Wetland Conservation (HELC/WC) Tracking Tool functionality and requirement to enter highly erodible land (HEL) and certified wetland determination (CWD) request information into the HELC/WC Tracking Tool for fiscal year (FY) 2022.    
 
Expiration Date.   September 30, 2022   
 

Background.   The Agricultural Act of 2014 requires USDA to provide Congress with detailed State-level information concerning HEL determination and CWD workload. The information required includes the following for both HEL determination and CWD requests:

• Number of requests
• Number of completed requests
• Number of incomplete requests
• Number of incomplete requests that are greater than one year old since receipt by NRCS.

NRCS has been pursuing improvements in the ability to administratively track and collect detailed data on HEL determination and CWD requests by developing the CD HELC/WC Tracking Tool. This tool collects detailed HEL determination and CWD request workload data down to the county level, including the data required to complete the annual Congressional report. Reporting capabilities provide States with real time workload analysis to assist with monitoring the timely completion of requests.

The CD HELC/WC Tracking Tool can currently be used to enter determination requests received, tie requests geospatially to a determination request layer, document and update appeal status, designate determinations as completed and issued, store determination documents in the document management system (DMS), and run reports to provide determination status and workload data. The HELC/WC Tracking Tool also provides a means to store previously certified wetland determinations geospatially and in the DMS. Additional functional enhancements including tasking, notification, and client management will be completed during FY 2022.        

 

Explanation.   State conservationists and directors of the Pacific Islands and Caribbean Areas must ensure their respective area’s basic HEL and CWD workload data is captured in the HELC/WC Tracking Tool for FY 2022. At a minimum, all HEL determination and CWD requests received in
FY 2022 must be entered into the HELC/WC Tracking Tool and all completed requests must be updated with a preliminary determination date and a preliminary determination sent date.

The HELC/WC Tracking Tool allows requests and completions to be entered retroactively, however it is recommended to enter the requests and status changes in real time to utilize the workload tracking capabilities.

To account for the unique determination requests received prior to October 1, 2021 but not completed until after October 1, 2021 States have a choice to either:

1) Enter these unique requests retroactively into the HELC/WC Tracking Tool as they are completed (this is preferred).

2) Account for these unique requests by completing the supplemental worksheet provided as Attachment A.

This ensures, for Congressional reporting, that no requests are missed as State’s transition to the HELC/WC Tracking Tool.

Notify David Manthei with an email by September 30, 2022 that all required data has been entered into the HELC/WC Tracking Tool for your respective State/area. If your State has not entered all
pre-October 1, 2021 in-progress requests into the HELC/WC Tracking Tool, also submit your completed supplementary worksheet by email to David Manthei by September 30, 2022.

HELC/WC Tracking Tool information and training materials are available at NRCS State, Field & Technical Staff - Conservation Desktop HELCWC Tracking Tool - All Documents (sharepoint.com). Users are encouraged to test the HELC/WC Tracking Tool in the CD Training Environment prior to entering actual data in the CD Production Environment if they are unfamiliar with HELC/WC Tracking Tool functionality.

 
Contact.   Questions about this content can be directed to Jason Outlaw, National Leader for Wetland and Highly Erodible Land Conservation, Ecological Sciences Division, at (202) 720-7838 or jason.outlaw@usda.gov, or David Manthei, Wetland and Highly Erodible Land Conservation Specialist, Ecological Sciences Division, at (817) 301-8659 or david.manthei@usda.gov.    
 
 

 /s/

J. XAVIER MONTOYA
Acting Deputy Chief for Science and Technology      
 
Attachment A – HEL and Wetland Determination Workload Pre-FY 2022 Supplemental Worksheet   
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