NB_440_21_22. - NB 440-21-22 PGM – Announcing the Easement Automated Landowner Change Detection Pilot Project
NB 440-21-22 PGM – Announcing the Easement Automated Landowner Change Detection Pilot Project
National Bulletin: 440-21-22 Date: June 23, 2021
Subject: PGM – Announcing the Easement Automated Landowner Change Detection Pilot Project


Action Required By:  September 30, 2021
 
Purpose.   To announce the implementation of the Automated Landowner Change Detection Pilot Project for easement programs. 
 
Expiration Date.  September 30, 2022
 
Background.  NRCS holds title to or enforces rights on more than 23,000 easements, providing protection to more than 5 million acres nationwide. To effectively monitor and enforce these lands, NRCS must be aware of every person or entity who has a legal interest in each conservation easement. Land ownership changes frequently, and NRCS must expend significant time and resources to track these changes. To make this process more efficient, the Easement Programs Division (EPD) created a new system to regularly scan for potential changes in the ownership and subdivision of easements. The Easement Automated Landowner Change Detection Pilot Project uses tax parcel records, National Easement Staging Tool (NEST) data, and Geographic Information System (GIS) to identify potential changes in ownership. It will alert NRCS to those changes and provide summary reports to State offices for further investigation.     
 

Explanation.  EPD used the automated landowner change detection system to generate a State specific report listing those easements or portions of easements that have potentially changed ownership. This report covers all easement programs that are managed in NEST.

This bulletin provides notice to States that the reports are available in the EPD SharePoint site. All States should access the change reports and begin to validate the report findings by September 30, 2021. States should continue to work from and update the SharePoint version of the report to maintain consistent national data.

EPD will provide additional training on the Automated Landowner Change Detection Pilot Project in a webinar, scheduled for June 29, 2021 at 2:00 p.m., EDT. A calendar invitation with details about the training was distributed to all States by email. 

 
Contact.  Questions regarding this bulletin may be directed to Wayne van Rooyen, National Realty Specialist at wayne.vanrooyen@usda.gov.      
 
 

 /s/

JIMMY BRAMBLETT
Deputy Chief for Programs
 
 
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