NB_250_21_5 - NB 250-21-5 FNM – Farm Production and Conservation (FPAC) Chief Financial Officer (CFO) Milestones and Expected Due Dates for Fiscal Year (FY) 2021
NB 250-21-5 FNM – Farm Production and Conservation (FPAC) Chief Financial Officer (CFO) Milestones and Expected Due Dates for Fiscal Year (FY) 2021
National Bulletin: 250-21-5  Date: February 22, 2021  
Subject: FNM – Farm Production and Conservation (FPAC) Chief Financial Officer (CFO) Milestones and Expected Due Dates for Fiscal Year (FY) 2021


  
 
Purpose.   To provide division and center directors and above, State conservationists, and the directors of the Caribbean and Pacific Island Areas a list of budget and financial management key fiscal year (FY) 2021 milestones, due dates, and timeframes for planning purposes and expectations for receiving a request or data call from the FPAC CFO.   
 
Expiration Date.   December 31, 2021  
 
Background.   The FPAC CFO compiled a list of key milestones, due dates, and timeframes that can be used to plan for workload needs based on when offices should expect to receive a request for information from the FPAC CFO.  The milestones and dates were collected from each of the individual FPAC CFO divisions to ensure that all tasks are captured and that the due dates are in accordance with deadlines imposed on the agency by the Department and other external reporting units, including the Office of Management and Budget (OMB) and the Department of the Treasury.  The milestones were also compiled based on a review of all audit requests from FY 2019 and FY 2020 financial statement audits performed by the external auditors.  All other milestones, estimated requests, and due dates were provided by various individuals with institutional knowledge of performing the listed tasks.

 

To the extent possible, respondents will have at least 30 days to respond to any request from the FPAC CFO.  However, there are circumstances under which a shorter deadline must be imposed because of the availability of data and deadlines imposed by outside entities.  For example, there are circumstances at the latter part of the audit cycle where the turnaround time for financial statement audit samples is 1 to 3 days, and it is not possible to meet the audit timeline if a longer response time is allowed.  When any request is sent out, it will clearly indicate the deadlines and note where a shorter deadline than 30 days is necessary.

The list of deliverables (attachment A) can be used to anticipate data calls and plan appropriately to ensure timely completion and submission for all requests.  It is critical that requests from the FPAC CFO be responded to in a timely manner to ensure the agency’s continued success in achieving a favorable result on the financial statement audit.     

 
Explanation.   For each milestone, the estimated week in which you can expect to receive a request is indicated by the “Week-of Request/Date Range” column. The expected deadline by which the deliverable is required to be submitted to the FPAC CFO is indicated by the “Estimated Required Due Date” column. Please note that for audit-related requests, which can span several weeks or months, a “Week-of Request/Date Range” was not provided, as the requests will be distributed by the FPAC CFO as they are received from the external auditors. Instead, an estimated date range was provided. 
 
Contact.   Any questions regarding this bulletin should be submitted to the FPAC Business Center, Financial Management Division at

FPAC Portal - myFPAC Services (servicenowservices.com).

 
 

 /s/

GAYLE BARRY                                                     MARGO ERNY
Acting Associate Chief                                         FPAC Chief Financial Officer
 
Attachment A  
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