NB_440_21_3 - NB 440-21-3 PGM - Reporting Requirements for Farm Bill 2014 Regional Conservation Partnership Program Projects Agreements
NB 440-21-3 PGM - Reporting Requirements for Farm Bill 2014 Regional Conservation Partnership Program Projects Agreements
National Bulletin: 440-21-3    Date: October 16, 2020  
Subject: PGM - Reporting Requirements for Farm Bill 2014 Regional Conservation Partnership Program Projects Agreements 


Action Required By:   November 30, 2020  
 
Purpose.   To provide updated guidance about Farm Bill 2014 Regional Conservation Partnership Program (RCPP) project reporting requirements.  
 
Expiration Date.   September 30, 2021   
 
Background.   Farm Bill 2014 RCPP projects are managed through either a cooperative agreement (CA) or memorandum of understanding (MOU). Each agreement type has an associated set of reporting requirements defined in the agreement which vary depending on the agreement type and award year. The lead State conservationist (STC) for each agreement is responsible for ensuring timely completion of all reporting requirements within the MOU or CA. All agreement types require NRCS staff and lead partners to submit a completed annual report through the RCPP portal. All agreements also require submission of a final report.        
 
Explanation.   The following provides details of the reporting requirements defined in the agreement.

Annual Project Reporting

NRCS and RCPP lead partners have annual reporting responsibilities for RCPP projects. While CAs require lead partners to fulfill financial reporting requirements, all types of agreements require lead partners to complete performance reporting. Specific reporting requirements can be found in “General Terms and Conditions” section of each agreement. Dates and specific procedures for annual reporting differ according to the agreement, with typical commonalities outlined below:

2018 RCPP CAs:

1)Lead partner enters into ezFedGrants (ezFG):

a.required performance reports and

b.required financial reports (to prevent payments from being delayed or blocked).

Note: State POCs may access reports in ezFG or partners may provide copies toState per local agreement.

2)Lead partner and State complete their respective portions of the RCPP annual report in the RCPP portal.

2018 RCPP MOUs:

1)Lead partner enters performance reports into ezFG.

2)Lead partner and State complete their respective portions of the RCPP annual report in the RCPP portal.

2014–2017 CAs:

1) Lead partners provide performance reports to lead State RCPP coordinator.

2) Lead partners provide required Standard Form (SF)-425, “Federal Financial Reports” to the lead State RCPP coordinator. Coordinators must email copies of the financial reports to the FPAC Business Center’s Grants and Agreements Division (GAD).

3) Lead partner and State complete their respective portions of the RCPP annual report in the RCPP portal.

2014–2017 MOUs:

1) Lead partners provide performance reports to lead State RCPP coordinator.

2) Lead partner and State complete their respective portions of the RCPP annual report in the RCPP portal.

Annual reports must be submitted in the RCPP portal for each active project. Completed projects do not require an annual report for the year in which they are closed. The annual report module in the portal includes sections for both the lead partner and State NRCS staff to complete. Each lead State must ensure that an annual report is completed on time to maintain agreement compliance.

 

Attached to this national bulletin is an outline of the annual report found in the RCPP portal. Any additional reporting requirements in a specific agreement must be uploaded in the RCPP portal under the “Agreement Reporting Documents” section.

 

Annual reports must be submitted in the portal by COB November 30, 2020.

 

Final Project Reporting

 

All RCPP lead partners are responsible for submitting a final project report, regardless of project year or governing agreement type, within 90 days of agreement expiration. The portal has an updated module for lead partners to submit a final report that can be forwarded to GAD to meet agreement final report requirements. Capturing final report information in the portal will improve the ability to collect and summarize RCPP program accomplishments.

 

Some partners may elect to develop a public-facing document summarizing project accomplishments.  The new portal module encourages lead partners to upload these documents as part of their final report submissions. 

 
Contact.  Please direct questions on this bulletin to the FAPD SharePoint.
 
 

 /s/

JIMMY BRAMBLETT

Deputy Chief for Programs  

 
Attachment - RCPP Final Report Template     
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