NB_130_19_1 - NB 130-19-1 AGN - 2019 Feds Feed Families Program
NB 130-19-1 AGN - 2019 Feds Feed Families Program
National Bulletin: 130-19-1   Date: July 23, 2019
Subject: AGN - 2019 Feds Feed Families Program


 
 
Purpose.   To provide NRCS employees with information on participation in the 2019 Feds Feed Families Food Drive.    
 
Expiration Date.   December 1, 2019.
 
Background.   The Feds Feed Families (FFF) food drive is a voluntary effort supported by Federal employees across the country who take time to collect and donate food for those in need.  Each year, millions of Americans turn to food banks and pantries for emergency food assistance.  FFF donations will be distributed to food banks and pantries across the county, including fruits and vegetables gleaned from fields and gardens.  All USDA employees are encouraged to participate.  

 

Click here to review the table that provides details on the success of the Feds Feed Families campaigns in past years.

 

The 2019 campaign will run from Wednesday, June 26, to Friday, August 9, and will involve Federal employees donating nonperishable food items to food banks and pantries across the country.  This year’s campaign is simplified, and the efforts are focused on the USDA motto “Do Right and Feed Everyone” because by doing the things that bring us together, together we make a difference.  This year the food donated will be reported as one metric across the Federal Family.  One measurement for One Federal Family.

 

Changes in the rules for the 2019 FFF Initiative include the following:

 

  1. Agencies will not be competing against each other.  The total amount collected by Federal employees will be reported, rather than having a competition between agencies.

  2. Gleaning is not allowed during work hours.  Employees can take approved leave to glean or can glean on weekends.

  3. Only the pounds of food donated by Federal employees will be reported, not the food that is sorted during work at food banks and pantries.

  4. Virtual Donations are no longer allowed.  Virtual donations were online contributions where employees selected food items to donate from an online store and had them shipped to a local food bank or pantry.

       
 

Explanation.   

Participation:

 

USDA employees who wish to volunteer their time to participate in FFF through activities outside the office, such as harvesting on farms or volunteering at a food bank, may take annual leave, with supervisory approval to do so.

 

All USDA employees are invited to participate.  Participation is purely voluntary.  Monetary or time off awards will not be granted in recognition of participation.

 

Types of food that are needed by food banks and pantries varies across the country.  Please check with your local food bank or pantry to determine their needs and encourage FFF volunteers to meet those needs.

 

For more information on the USDA FFF volunteer food drive, visit the webpage at  https://www.usda.gov/our-agency/initiatives/feds-feed-families or the USDA One Drive.

 

State and Center Reporting:

 

States and Centers are asked to provide a POC for FFF who will be responsible for coordinating the donation of food in the State/Center and for reporting pounds donated to the national FFF chair.  The State/Center POC will report the pounds collected each Friday.

 

How to Participate:

 

      Out of the Office – Food Donation

 

  1. Connect with a food bank or pantry in your area (www.FeedingAmerica.org has a helpful directory), or find a nonprofit feeding program that needs food, can take the weight, and can issue a receipt for that food donation.

  2. Collect food items to donate.

  3. Deliver the food donation and obtain a receipt with the number of pounds recorded.

  4. Report your donation to your State/Center POC, or to the NHQ FFF POC.

  5. The POC will enter the total pounds donated using the following report:  https://bit.ly/2FKk05E  

  6. Keep a copy of the receipt until August 16, 2019, for verification, if needed.

 

      Out of the Office – Garden or Farm Donations

 

  1. Connect with a food bank or pantry in your area (https://www.feedingamerica.org/  and https://ampleharvest.org/  have helpful directories), or find a nonprofit feeding program that needs food, can take the weight, and can issue a receipt for that food donation.

  2. Collect food items to donate.

  3. Deliver the food donation and obtain a receipt with the number of pounds recorded.

  4. The POC will enter the total pounds donated using the following report:  https://bit.ly/2FKk05E  

  5. Please keep a copy of the receipt until August 16, 2019, for verification, if needed.

 

In the Office – Outside the National Capital Region

 

  1. Connect with a food bank or pantry in your area. (https://www.feedingamerica.org/ ) or find a feeding program that needs food, can record the weight, and can issue a receipt for the donation.  If possible, coordinate with Federal employees in your office/building to streamline the campaign for our partners.

  2. Obtain a donation box(es) from that food bank or pantry or if that’s not available, find a sturdy box.  Print a sign for each donation box (OneDrive).                    
  3. Coordinate encouragement, announcements, and signage with all Federal employees in your office/building.  Print and hang signs, plan and hold events.  Do right and feed everyone together! 

  4. When boxes are filling up, or when it makes sense for the campaign timeline, coordinate with the food bank or pantry in your area and deliver the food donation.  Be sure to obtain a receipt that indicates the pounds of food donated.  Note:  identify which volunteer will be reporting the donation so there is not duplicate reporting.

 

In the Jamie L. Whitten or South Building, Washington, DC

 

  1. Collect food items to donate and place in the Capital Area Food Bank (CAFB) boxes located throughout NRCS office areas.

  2. Hold fun activities to encourage awareness and participation.

  3. When boxes are filling up, or when it makes sense for the campaign timeline, schedule with Sandy Penn or the Office of Operations, Marian Romero at (202) 577-9753 or marian.romero@usda.gov , to coordinate food pickup and delivery to CAFB.

  4. Food donated to FFF will be reported to USDA by the CAFB.

 

The Ethics of FFF Includes:

 

  1. Don’t personally solicit subordinates for donations.

  2. Don’t make inquiries regarding a specific employee’s participation.

  3. Don’t develop contributor or non-contributor lists.

  4. Don’t publicize an employee’s donation (high or low).

  5. Don’t establish 100 percent participation goals.

  6. Don’t use monetary awards to reward employee participation.

  7. Don’t offer prizes at events without consulting your agency ethics advisor first.

  8. Don’t use appropriated funds for prizes or monetary awards to employees.

  9. Don’t gamble on Federal property – gambling is defined as a game of chance where the participant risks something of value for the chance to win money or a prize.

  10. Don’t solicit outside parties by actively asking for donations.

  11. Don’t encourage employees to donate to specific charities or food banks.

  12. Don’t engage in fundraising (collection of money), FFF is an ”in-kind” food collection effort.

You are in the clear if you:

 

  1. Encourage voluntary employee participation in the food drive.

  2. Make information and donation collection materials available.

  3. Post publicity materials and announce events.

  4. Accept unsolicited donations from outside parties. 

 
Contact.   Contact Sandy Penn at 202-690-2220 or sandy.penn@usda.gov if you have questions about this campaign to provide emergency food assistance to those in need.     
 
 

 /s/

 

ASTOR BOOZER                                               TERRELL ERICKSON

Regional Conservationist,                                  Regional Conservationist,

West                                                               Northeast

 

 

 

 

JAMES E. TILLMAN, Sr.                                     SALVADOR SALINAS

Regional Conservationist,                                  Acting Regional Conservationist,

Southeast                                                        Central

 

 

 

 

KEVIN NORTON           

Acting Associate Chief 
        
 
  
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