NB_300_19_23 - NB 300-19-23 LTP – Fiscal Year (FY) 2020 Contract Quality Assurance Reviews (QAR) of 10-Percent Random Sample of Conservation Stewardship Program (CSP) Contracts
NB 300-19-23 LTP – Fiscal Year (FY) 2020 Contract Quality Assurance Reviews (QAR) of 10-Percent Random Sample of Conservation Stewardship Program (CSP) Contracts
National Bulletin: 300-19-23         Date: April 8, 2019
Subject: LTP - Fiscal Year (FY) 2020 Contract Quality Assurance Reviews (QAR) of 10-Percent Random Sample of Conservation Stewardship Program (CSP) Contracts  


Action Required By:   December 27, 2019   
 
Purpose.  To provide a list of randomly selected active CSP contracts for States to complete the FY 2020 contract quality assurance 10-percent reviews.     
 
Expiration Date.   December 27, 2019   
 
Background.  States are required to conduct onsite contract quality assurance review on 10 percent of all active CSP contracts in each State prior to issuance of annual payments.         
 

Explanation.   States must conduct onsite quality assurance on contracts which were randomly selected by National Headquarters (NHQ). The FY 2020 list of randomly selected contracts is located on the FAPD SharePoint site in the Shared Document folder’s “CSP QAR” subfolder under the Excel workbook named “Contracts Selected for FY2020 CSP QAR.” States must submit to NHQ the results of those quality assurance activities no later than December 27, 2019. NHQ will monitor progress during the year.

Instructions:

• Follow the guidance found in 440-CPM-508-K-508.103B and 440-CPM-508-K-507.103B.
• For contracts administered under 440-CPM-508, the State program manager or designee must access and distribute the fillable worksheet used to conduct the reviews. The worksheet is located in the “QAR” folder in the shared documents on the FAPD SharePoint site.
• For contracts administered under 440-CPM-507, States will document the review in the appropriate section of the Contract Review Checklist designated for the 10-percent QAR located in 440-CPM-507-M-507.136. There is no need to complete the worksheet provided in the FAPD SharePoint site in addition to the Contract Review Checklist
• The State program manager or designee must check out the file named “Contracts Selected for FY 2020 CSP QAR” from the FAPD SharePoint site using the instructions provided in the CSP QAR folder in order to prevent overwriting other State’s data. After entering the results, the State POC or designee must check the file back in to unlock the folder, so it is available to other States. Failure to follow this process may result in data being overwritten or deleted.
     

 
Contact.  If you have questions, submit them through your State contact to the FAPD SharePoint site.     
 
 


 /s/

 JIMMY BRAMBLETT   
 Deputy Chief for Programs   

 

 
[NB_300_19_23 - ]